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Operations Assistant

Do you love on making order out of chaos?

Do your friends make fun of you for being a little bit OCD?

Do you feel like you’re smarter and more skilled than the job you’re in, and with the right training, you could really excel?

If this sounds like you, we’ve got your perfect job.

We are hiring for an Operations Assistant role. That’s a pretty vague title, and can mean something different in every organization, but in our organization it means something very specific: you will be the assistant to our baller Director of Operations, Brittany Walters.

She’s the person who makes sure everything runs smoothly in our business. She reports directly to the CEO, and does things like:

  • Has full responsibility for all processes in our company
  • Maximizes company-wide efficiency by optimizing and automating our systems
  • Manages meetings, takes notes, and ensures that everyone has clear marching orders
  • Understands all of our technology and proactively searches for ways to leverage the team
  • Manages all invoicing and financial systems
  • Supports recruitment, hiring, and onboarding of new tribe members
  • Coordinates the logistics for things like company quarterly meetings and other travel
  • Solves technical problems across the team
  • Owns a number of special projects as things come up that might improve the company

In other words, the Director of Operations is the right hand of the CEO, owning all the miscellaneous business tasks that are required to the company moving forward across all levels and aspects of the business–and you’ll be her right hand.

Does that sound cool? Then read on.

Why should you work with us?

We’re Book in a Box, and we’ve created a new way for people to write and publish a book. Instead of spending years at a computer typing out a book, and then being frustrated by the confusing and arcane book publishing process, we do all the difficult and frustrating work for the author to help them turn their ideas into a book in 6 months.

All the author does is spend about 20 hours on the phone with us. We discuss their ideas and  position them into a complete book outline, the systematically interview them, transcribe those interviews, and edit those transcriptions into a book. Unlike ghostwriting, this is entirely their ideas, in their words and their voice. We do add not content.

This video describes our process. You can see some press about us here.

You can see some of the impact we’ve had on authors in this story, and this one, and this one.

And you can see some of the books we’ve already published here (including many bestsellers).

Why our mission matters

Our company started because a frustrated entrepreneur wanted to put all of her incredible knowledge and ideas into a book, but didn’t have the time to write it or the patience to deal with the frustrating publishing process. So we solved her problem. The whole origin story is here.

Her book became an amazing success for her, and we realized the world was full of these people–smart people who should write a book, but don’t.

They just want a solution to their problem–and that’s why Book In A Box exists: we are the best way for professionals to turn their ideas and knowledge into books that help the world.

Our process has worked for hundreds of authors already, and we are growing fast. Our ultimate goal is to be the default publishing option for professionals, and if we do that, we’ll help create thousands of books that would never have otherwise existed.

That’s really exciting to us. Here is our co-founder talking about why this is so important.

You In? Awesome, here are the details:


  • Must live in Austin, TX, or be willing to relocate

Type of Employment

  • Full time

Salary & Benefits

  • Competitive Pay: 35k-40k + full profit sharing
    NOTE: That’s not all you will make. All tribe members are entitled to FULL profit sharing. When we say “profit sharing” we don’t mean the BS “here’s a tiny piece of equity that might be worth something in 10 years.” We’re already a profitable company, and 25% of the company profit goes to the employees. So every time we take profit distribution (usually 4 times a year), you get a share of those actual profits. In most years, the profit sharing totals about 25-50% more than your base salary (e.g., if your base salary is 50k, your effective salary could be up to 75k in a good year, or more).
  • Access To Full Benefits [NOTE: FULL TIME ONLY]: Instead of spending our money on ping pong tables and beanbag chairs, we give you access to complete health care coverage, dental, life insurance, 401k matching, and pretty much everything else you could ever want.
  • Be Part Of A Tribe: We see ourselves as a tribe of people who are working hard together to accomplish a specific mission (become the default publishing option for professionals), in service of a larger purpose (create books that help the world). Yes, every company says they take culture seriously…and most are full of it. We don’t just talk about our culture, and then ignore it in action–we live this mission every day, and we have a pretty awesome set of principles that we live by as a tribe (you’re welcome to check them out, in fact you should, because this is the operating system for our tribe, and everyone in our company lives these principles).
  • Freedom: You can often work from home, work while you travel, work in our office, make your own hours–we don’t care. We only care that you have reliable phone and internet connections and that you do your job well.
  • Make A Real Impact: We are a small start-up (still under 20 full time tribe members) and you will be a major part of our team, and help shape our growth. Not only that, you won’t just impact the company, you’ll impact the world. Books are one of the very best ways to influence other people and change the way they think–and you’ll be helping to make them a reality.
  • Fun & Fast-Paced Work: We don’t have boring days. Some are hectic, some are hard, some are incredibly rewarding…but they are never boring and never exactly the same. That’s what happens when you’re solving real problems for people.
  • Meet Interesting People: You’re not just working on any books. Past authors include major company CEOs, famous entrepreneurs, professional athletes, and people with amazing personal stories. These are books people read and use.

Necessary Skills & Qualifications

Here is the list of skills we believe are necessary for this job. Most importantly, we are hiring based on careful balance of relevant experience, cultural fit, and motivation:

  • You’re An Organization Nut: You must be the type of person who can’t stand for things to be out of order. We’re a fast moving startup, and the goal of the Operations departmen is to bring order to the chaos. If you geek out over lists, productivity tools, and getting the job done, that’s a good sign.
  • You’re At Home With Technology: There’s no major programming skills required or anything like that, but you should have a basic comfort with online tech tools and the ability to Google and figure out solutions as problems come up. As a team, we primarily use Google Apps, Trello, and Slack, and this role will also rely heavily on Wufoo and Zapier, so comfort with those tools is a bonus if you have it (and if you don’t, you’ll need to learn).
  • You Love Constant Learning and Problem Solving: This isn’t a job where you’ll learn how to do your job and then repeat the same process ad infinitum. There will be consistent processes, but for the most part, every day will be different, and your job will be mostly focused on constantly solving new problems.
  • You’re Comfortable With Numbers: You should have a basic comfort with numbers and accounting. You will be responsible for a number of business processes, and many of those require some simple math. This is completely unrelated to this section, but we also want to make sure you have high attention to detail, so here’s some instructions: When the application asks for where you live, answer with nothing but the letter A. Back to the purpose of this section: all the specifics can be taught on the job, but you should at least not be horrified by the thought of working with numbers.
  • You Like To Put In Work: We are a small team and everyone is willing to roll up their sleeves. We are serious about commitment to getting things done, our mission, and doing what it takes. Our CEO takes out the garbage (sometimes). The tasks in this role will range from solving complex problems to ordering lunch. The Operations Assistant is role that makes everyone else’s life better, so if you feel easily offended by doing things that are “beneath you”, this isn’t the right role for you. That said, hard and efficient work is always rewarded, and this is definitely a role with incredible growth potential.

Learn the Book In A Box Method

Sign up below for a free copy of our book, which shows you exactly how to:

  • Test your book idea
  • Create your outline
  • Write your book in hours by talking
  • Edit into a great manuscript
  • Publish and distribute easily
  • Make sure your book is professional
Book In A Box Method